The Buying Assistant will provide administrative support to the Branded Buying team to ensure category plans are executed efficiently and right first time, supporting business Sales and Margin growth.
Key Responsibilities Include:
- Coordinate NPD sample requests from suppliers and issue New Line Forms, validate completed data, and finalise details for submission.
- Manage the supplier setup process in collaboration with suppliers and P&P.
- Complete price/cost change forms and follow up to ensure timely processing.
- Investigate, resolve, and respond to supplier price and invoice queries.
- Maintain and manage the CPI schedule, ensuring pricing changes and promotional rates are updated accurately and on time.
- Complete promotional nominations and carry out promotional administration, including supplier confirmation emails, promotion feedback, and checking briefing details.
- Sign-off marketing material.
- Manage the retro claims process by calculating monthly volumes, confirming with suppliers, and raising invoices.
- Administer volume-related rebates, including Overriders, Meal Deal, and Home Delivery.
- Request, collate, and manage supplier turnover forms.
- Coordinate key meetings and manage the product lifecycle.
- Work closely with the wider trading team, including supply chain and space planning, to provide support as required.
- Own the accuracy of data involved in promotional and new line setup, invoice query resolution, Home Delivery ranging, and timelines for promotions and product change cycles.
- Higher-level education.
- Experience in an office-based administrative role.
- Experience managing third-party suppliers.
- Buying Assistant experience is desirable.
- Excellent organisational and communication skills.
- Fluency in English.
- High numerical literacy.
- Comprehensive experience using Microsoft 365.
- Ability to coordinate and manage administrative activities accurately and within required timelines.
- Ability to communicate and build relationships with third-party suppliers.
- Ability to manage pricing, promotional, new line setup, invoice queries, rebates, and supplier turnover administration.
- Strong attention to accuracy when managing data related to promotional and new line setup.
- Ability to investigate, resolve, and respond to supplier price and invoice queries.
- Ability to manage timelines for promotions and product change cycles.
- Ability to work closely with the wider trading team, including supply chain and space planning.